Sunday, February 26, 2012, AM | 1 Comment
Every manager in general and every Project Manager in particular needs some basic but very essential skills that each can acquire so the project can be finished successfully – on time and within budget.
The following are 5 skills you need to become a top notch Project Manager. We all know managing a project is quite a challenging task.
Therefore, if you can master these 5 skills, then you’re well on your way to project success with flying color.
This is the most important skill that you can be the best at as Project Manager. Planning is done for future course of action. We all know future can be unpredictable.
To minimize the effect of its uncertainty, you need to plan your project, the tasks you and the team will be facing on a daily, weekly and monthly basis; what resources, equipment and materials will be needed. You need to measure progress daily.
There is always too much to do on a project. Besides you can always face distractions from your everyday task. You need to prioritize each task.
Prioritization is nothing but putting all tasks in order of importance. If you are successful in this process, you and your team will avoid going astray from your objective of the day and of the week.
You need to be very crystal clear in your own mind about the priorities of all tasks so that you can propagate to the team precisely in what order the tasks can be done. You will soon find out that it keeps stress levels low and helps your team work efficiently.
Late President Ronald Reagan was extremely good at delegating authority. However, he always held everybody responsible and accountable for the task delegated.
One human cannot possibly do everything. You might think you are capable of doing everything which is a good quality by the way. But soon you will find out that there are not enough hours in the day.
Experts suggest delegate even the smallest of items, as they still require attention and focus.
It has been said time and again that good leaders are made not born. Great Project Managers must be good in leading the team members to achieve the goals and objectives of the project.
You must lead the team in the direction required and motivate team members individually and provide what each needs to finish the project successfully.
As a Project Manager, you need to know what has to be done, how and by when. That’s where your communication skills come into play. You have to constantly communicate – on daily and weekly basis – the goals, time frames and expectations your team is required to meet.
Communication must be a two-way street. You must encourage your team members to give you feedback on what has been accomplished and what still has to be done.
The important thing is to communicate clearly and concisely. There must not be any kind of ambiguity. Follow up in writing so you can go back and refresh your mind.
In a Nutshell
As a Project Manager, somehow you must finish the project successfully – on time and within budget. By following the above 5 skills needed, such as prioritize and delegate your work as well as communicate and lead, you will become a top notch Project Manager.
This column is © copyright to www.Method123.com and originally appeared in their weekly project management tip newsletter.
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