Sunday, April 28, 2013, AM | 1 Comment
This is the Age of Aquarius in Astrological sense. Within this age, we live in the age of Internet. Every communication seems to be instantaneous.
There are software tools and utilities in use that, as project manager, you are able to use and take benefits from.
You need to use software that can be used for collaboration among the team members working on a project.
Online collaboration can bring all members seemingly together as if they are sitting facing each other across the table even though they may be thousands of miles away.
You can use online collaboration tools, along with your team members, when you are traveling or working at home. This can present a challenge but these days solutions are numerous.
There are no complications in using collaboration software. On the contrary, you don’t need to attend some kinds of elaborate classes.
It’s quite easy to work with. The important thing is to change your mindset and accept to work with the software.
So here are 5 tips to help you…
Keep all your information and discussions online
The first and foremost effective way is to move everything online. As online collaboration software is developed for running projects on the big WWW, it can help you bring all your project information and discussions online. That can even include your emails as well.
Use instant messaging
Instant messaging is great if you need answers to your pressing questions right away. It can also be used to see whether one of your team members is available for longer discussion. You can also archive your messaging trail securely online in case if you need to refer back to it later. It’s faster and easier than email. Once you start using it, you’ll never look back.
If a team member is working remotely, even overseas, which more often is the case, online pictures may be the answer to know the person. You don’t need to meet them personally. Upload pictures to your team area so that you can see each other. It’s easier to collaborate if you can connect faces to names.
Stop sending huge email attachments by uploading all your core project files to a central online location. Using a document repository like Google, MSN, or Yahoo means that everyone always has access to the latest version. Your team members will not get frustrated looking for information about the project.
In order to know where your team members are, sharing calendars means you can check if they are on leave or out of the office. You, then, can schedule meetings appropriately. Your key project milestones can go in the calendar. If you are to update your calendar, you would know where to do so.
In a Nutshell
There you have it – 5 tips of how to work effectively as project manager. Follow these tips and you’ll soon become the star of your department.
This column is © copyright to www.Method123.com and originally appeared in their weekly project management tip newsletter.
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