Staff and Time- Key Benefits and Features of Monitoring Software
Tuesday, September 25, 2018, 6:00 AM | Leave Comment
Software that is designed for monitoring employees improves the capabilities of overseeing employees to ensure that they follow the best practices in regards to job-related tasks, security, resources and sensitive company data.
It makes sure that all activities are tracked to provide complete traceability and visibility into operations.
For instance, you may be worried that your employees spend more time browsing the internet than necessary, viewing criminal or illegal content rather than accomplishing tasks during the official time of performing their duties.
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Factors to Consider
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Computers and the internet are tremendously beneficial but the reality is that they can also be platforms for losing productivity and valuable hours within the workplace.
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Employees often find themselves misusing the privileges that the organization gives them, which leads to missing deadlines and needing more time to complete various projects. In this type of situation, software that can filter content enables you to effectively control and deal with such activities.
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Unprofessional practices in the workplace that affect companies include visiting non-job related sites on a daily basis, using company emails for personal issues and stock trading during work hours. Internet surfing that is not related to work matters accounts for a significant loss or productivity for different businesses. Find Hubstaff time tracker software here.
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Installing Monitoring Software
After your company makes the decision to run software for the purpose of monitoring employees, it is advisable to let employees know that the software has been introduced. Project managers are usually given the task of choosing the software that is most appropriate for the needs of a specific department or the company and the situation.
When this task is taken care of, installing the software is a straightforward process with the staff setting up the employee activities that the software covers, the monitoring features that are to be activated such as screen capture, time intervals, generating the reports and who are allowed to access the data.
After activating or installing the software, you will be able to accomplish a number of things that include the following:
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Bringing assessment and determination to an objective level rather than guesswork and assumptions.
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The data produced by the reports enhances the decision making process and makes it possible for you to determine proper rates and salaries, product prices, work process and team size.
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Allows you to observe all employee activities, including phone use, social media use, email use, app use, internet usage, task performance and more.
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Benefits
While you may think that preventing security risks and theft and catching people who are slacking off are the main benefits, there are several others that are worth considering.
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Fewer errors– Monitoring software enables you to identify mistakes early by showing what members of the team are working on currently. Employees can be directed towards high priority tasks instead of low priority ones that they may be focusing on.
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Synchronized work– Employee monitoring enables you to observe what happens in teams that are spread across time zones.
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Improving selection and delegation– Employee monitoring gives you insight into the distinct capabilities of your employees, which allows you to improve selection of tasks as well as delegating them.
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