Tech Tools for Payroll & HR Professionals

Thursday, January 2, 2020, 6:00 AM | Leave Comment

Good employees are the life-blood of any small business. After all, without those hard-working individuals, your company would falter.

So, how can you ensure that they are evaluated and paid correctly, based on both their hard work and their skill sets?

For some business owners, the task of employee management can be a bit daunting.

However, advancements in technology have led to some nifty tools that make the processes typically handled by large human resources and payroll departments easier for the small business professional.

Tech Tools for Payroll & HR Professionals
Image Source: Pexels

  • Applicant Tracking

    Before you can have employees to track and train, you need to recruit top talent, and applicant tracking systems can be indispensable. After your organization sends out the job notice, these systems add the applicants into a database, along with their resumes and cover letters. This organization is crucial, especially if you are getting hundreds of responses. Plus, you can adjust the database to bring the most qualified candidates to the top.

    Many of these systems offer additional tools for employers, including the ability to perform a keyword search that pulls up resumes that match specific criteria for a particular position. So, for instance, if your position requires the use of Microsoft Word, employers could look for that exact match in the resume listing. You can also have several departments in the same system, so if a candidate doesn’t meet your needs but is a match for a different team, you can transfer the applicant’s information over instantaneously.

    Another important component is seamless communication with applicants. Once you decide on a candidate, you can move them through the system and set up phone, video, and face to face interviews right from the interface. Finally, you can use this tool to send out all required paperwork and digital forms to the applicant, so they have what they need when they come in for the interview.

  • People Management

    Even the smallest businesses have a lot to manage when it comes to their employees, including benefits, pay, performance reviews, taxes, and so on. Back in the day most of this was done with physical paperwork, but as time goes on, industries are striving to go paperless in an effort to not only help the planet, but save the costs associated with printing and storing paper. Many industries are moving to paperless solutions, even in the medical field, where paper charts are being replaced with things like barcode scans and artificial intelligence.

    To that end, there are many new tools available for HR professionals and other managers that put employees first. For instance, performance management systems like AssessTEAM and Zenefits allow employers to keep up with performance reviews and write-ups by tracking employee productivity and establishing criteria that they want employees to meet by the end of the year. These systems can also keep track of compensation so that proper raises are given.

    It is also important to keep track of employee benefits, so your staff always has what they need to stay healthy and enjoy the time-off of which they are entitled. One popular program is Gusto, which tracks all benefits from dental insurance to workers’ compensation and allows employees to communicate directly with HR. An essential component of all of these programs is a self-service portal where employees can add and change benefits directly.

  • Payroll Software

    Perhaps the most essential part of HR is making sure that all employees are paid properly for their hard work, and payroll software programs can help. You want pay disbursement to be straightforward and transparent, after all, so there isn’t confusion on payday. These tools can range from something as simple as a time card calculator that shows employees what their paycheck might look like week to week, to full-blown software suites that take care of every aspect of your company’s payroll. It is a smart idea to have a payroll system in place because, in addition to record-keeping, the software should also have security protocols in place so that personal information cannot be viewed by other employees or outside sources.

    Payroll programs like Paycom and Paycor can also save time and money because, once you set them up, they reduce the time needed for data entry and limit human error. You can also create and generate detailed reports so you can look at current expenses per department or 401k matches. Many of these programs can also keep track of forgettable details that can make a huge difference, such as time zones and complex tax codes.

    It is important that you find a payroll program that suits the specific needs of your company. If your business deals with a lot of overtime, bonuses, or employees who split their time between departments, you will need the program to account for all of these outliers while calculating their paychecks. A great program will also track time-off, whether that is an unscheduled sick day, holiday, or pre-set vacation time. Your pay system will undoubtedly be different in these scenarios, and a payroll system can take care of these details behind the scenes.

Your employees work hard, so it is important that they get the attention and benefits that they deserve. Take a hard look at these helpful tech tools and take the guesswork out of employee management.

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