Use These 3 Steps to Create a Project Closure Report

Sunday, August 16, 2015, AM | Leave Comment

The Project Closure Report allows you to document the reasons for closing the project, as well as the steps you intend to take to do it properly.

This report is the final document produced for the project and is used by senior management to assess the success of the project, identify best practices for future projects, resolve all open issues, and formally close the project.

There could be a lot of loose ends to tie up, including the following.

Use These 3 Steps to Create a Project Closure Report

  • Section 1: Validate Completion Criteria

    Before you take action to close the project, you need to determine whether all of the project closure criteria have been fully satisfied.

    For example:

    • Have all the project objectives been completed?

    • Has the project resulted in the stated benefits?

    • Have all of the deliverables been produced?

    You will need to perform a review of the project to determine whether these criteria have been met.

  • Section 2: Close Outstanding Items

    If you’re confident that the project has met all of the completion criteria, then the next step is to list any outstanding items.

    These are typically activities listed as incomplete on the Project Plan.

    However, they may also be issues, punch-list items or general items that are outstanding and require attention.

    As you list each outstanding item, you also need to identify the actions that are needed to fully resolve them.

  • Section 3: Complete Closure Actions

    After determining that the project is ready for closure and listing the outstanding items, you can now list all of the actions needed to close your project.

    These actions may include:

    • Handing over the final deliverables to operations or the customer

    • Collating and filing all project documentation

    • Terminating all supplier contracts and contractors

    • Releasing project staff, equipment and materials

    • Communicating the closure of the project to stakeholders.

Once you have completed the three sections above, you’re ready to complete a Project Closure Report. After completion, the report is presented to your Project Sponsor for signoff.

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This column is © copyright to www.Method123.com and originally appeared in their weekly project management tip newsletter.

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